Recording a Deed

REQUIREMENTS FOR RECORDING A DEED

1. Marital status of: grantor, mortgagor, assignor, or anyone transferring any interest in real property, including a mortgagee when satisfying or assigning a mortgage.
2. Property in a subdivision must state Plat Book and Page as part of legal description.
3. “This document prepared by__________” must be printed on the document.
4. “Source of Title” is the Deed Book and Page of where grantor or mortgagor acquired the property. Format for source: Source of Title Deed Book_____Page_____Source is NEVER to be part of the legal description.
5. If there is a statement on document, “less and except minerals” or “Surface Rights Only”, mineral tax is due at the rate of 15 cents per net acre, minimum of $1.00, must state on document total acres being severed or reserved, if deed is not the severing deed, state the Deed Book and Page of original severance.
6. Make sure documents are notarized correctly.
7. Make sure documents are legible.
8. Make sure documents are signed correctly.
9. Make sure all “Exhibits” are attached.
10. Make sure you have a complete legal description and not that of the Tax Assessors office, which is only a partial description for tax assessment only.
11. State on document which book to file in, Deed, Mortgage, UCC, Misc., etc.
12. Document must contain an original signature or a certified copy from the court, certification must have an original clerk’s signature.
13. UCC and attachments are to be submitted in duplicate.
14. Submit mortgage and security agreement with three additional copies.
15. Check must contain a physical address and phone number.
16. Make checks payable to Judge of Probate.